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Strategic Lift, Tactical Edge: Aviation’s Readiness Role Get ready for an unforgettable experience—ROA’s Annual Meeting is heading to Washington, DC! Join fellow members from across the country for a dynamic gathering filled with inspiring speakers, collaborative sessions, valuable mentoring opportunities, and the essential business that drives our association forward. Whether you're reconnecting with longtime friends or forging new connections, this is your chance to be at the heart of the action, shape the future, and celebrate the strength of our community. Don’t miss it! Registration Information Deadline: Advance registration will be open through midnight, Thursday, October 3, 2025. Registration: There are two categories of registration: - Early Bird: $235 (before August 31, 2025)
- Regular: $255 (September 1 – October 3)
Standard registration includes the Welcome/Congressional Reception (Thursday), all meetings (Thursday-Sunday), lunch (Saturday), and access to the ROA Minute Man Lounge (Friday-Sunday). - Awardee Registration: No charge
Awardee registration includes the Welcome/Congressional Reception (Thursday), all meetings (Thursday-Sunday), lunch (Saturday), and access to the ROA Minute Man Lounge (Friday-Sunday).
Cancellations: We understand that plans can change. If you need to cancel, please let us know in writing (dmarkham@roa.org) by October 8, 2025, and we’ll gladly refund your registration minus a $25 processing fee. After October 8, we’re unable to offer refunds, as ROA makes important commitments on your behalf. Thanks for your understanding! Meeting Venue All meetings will be held at ROA’s Minute Man Memorial Building, 1 Constitution Ave NE, Washington, DC 20002. CLICK HERE to find it on Google Maps. Lodging This year, you get to pick the hotel that works best for you! ROA has not reserved a block of rooms at any specific hotel, so you have the flexibility to book wherever you like. If you want to stay close to ROA Headquarters, search for hotels in the Capitol Hill area. CLICK HERE for a list of nearby hotels – this list isn’t complete, so feel free to explore other options too! Schedule CLICK HERE for the full agenda. Highlights include: - Thursday, October 16, 2024
8:30 am – 4:00 pm Executive Committee Meeting
4:00 pm – 5:00 pm Joint Department Presidents and DNCMs
5:00 pm – 6:30 pm Welcome/Networking Congressional Reception 8:00 am – 5:00 pm ROA Minute Man Lounge
8:45 am – 10:00 am Formalize. Organize. Mobilize. Socialize
10:00 am – Advocacy in Action (Hill Visits) - Saturday, October 18, 2025
7:30 am – 5:00 pm ROA Minute Man Lounge
9:00 am – 12:00 pm Reserve Ready Forum
12:00 pm – 1:30 pm Lunch
1:30 pm – 3:45 pm Reserve Ready Forum
4:00 pm – 5:00 pm Joint Awards Ceremony
5:00 pm – 7:00 pm President’s Reception 8:30 am – 9:15 am Memorial Service
9:30 am – 12:00 pm Business Meeting
Resolutions Voting and Town Hall Meeting Your Voice, Your Vote! Get ready to make your voice heard — for the first time ever, all ROA members will vote on this year’s resolutions by ballot! Voting opens September 1 and runs through September 30, 2025. Want the inside scoop before you vote? Don’t miss our virtual Resolutions Town Hall on August 13, 2025 at 7:00 PM (Eastern) — where we’ll break down what’s on the ballot and why it matters. Questions? Reach out to Matthew Schwartzman, ROA’s Director for Legislative and Military Policy, at mschwartzman@roa.org or (202) 646-7713. Elections Get Ready to Shape ROA’s Future! This Voting Season, from September 1–30, 2025, ROA members will elect 12 new leaders to the Executive Committee—and your vote matters! Each service section will choose its next Vice President, Junior Vice President, and two Executive Committeemen. For the Naval Services, one Executive Committeeman will represent the Navy, PHS, or NOAA, and the other will represent the Marine Corps, PHS, or NOAA. Want to make an informed vote? Head to the Candidates Corner to meet those who are stepping up to lead. Don’t miss your section’s Virtual Town Hall! Meet the candidates, ask questions, and help decide who gets nominated: - Army – Tuesday, August 5, 7:00 PM (Eastern)
- Naval Services – Wednesday, August 6, 7:00 PM (Eastern)
- Air Force – Thursday, August 7, 7:00 PM (Eastern)
Your voice. Your section. Your vote. Be there! Proposed Constitution and Bylaws Amendments. Big Changes Are on the Table—Have Your Say! Get ready—proposed amendments to ROA’s Constitution and Bylaws will be up for debate and decision at the Annual Meeting on Sunday, October 19, 2025. These changes could shape the future of our organization—don’t miss your chance to be informed and involved! Proposed amendments that will be considered during the Annual Meeting are: Want the inside scoop before the vote? Join us for a live virtual Town Hall on Wednesday, August 20 at 7:00 PM (ET) to learn more, ask questions, and engage in the discussion. This is your ROA. Make your voice count! Delegates Step Up and Represent—Become a Delegate! Want to have a direct voice in shaping ROA’s future? Now’s your chance! Every member is encouraged to apply through their department leadership to serve as a delegate at the 2025 Annual Meeting. As a delegate, you will cast votes that help decide the direction of the Association on behalf of your department. Not sure who your department leader is? Visit your department’s group webpage or contact Tracey Ware at tware@roa.org or (202) 646-7733. Departments must submit completed delegate forms to National Headquarters by October 3, 2025. Forms are available in both Word and PDF formats. Click here to see how many delegates and votes your department is allowed. Submit forms and direct any questions to Diane Markham at dmarkham@roa.org or (202) 646-7728. Step up. Speak out. Serve your department! Dress/Attire Dress to Represent—Professionally and Proudly. The recommended attire for all meetings and receptions is business casual. Members attending in uniform are expected to uphold the grooming, physical, and uniform standards of their respective services. Whether in blazer or battle dress, your appearance reflects the professionalism and pride of ROA—show up sharp! Getting There If traveling by air, the most convenient airport is the Ronald Reagan Washington National Airport (DCA). Alternative airports are Washington Dulles International Airport (26.8 miles from hotel) and Baltimore/Washington International Thurgood Marshall Airport (37.2 miles from hotel). Getting Around Town The Washington, DC area offers a subway system that covers the metropolitan area. The ROA Minute Man Memorial Building is an approximate 10-minute walk from both the Union Station (red line) and Capitol South (orange line) The Ronald Reagan Washington National Airport is on the Blue & Yellow Lines. To plan your trip or learn more about the subway system, visit www.wmata.com. What to Do Get ready to explore the vibrant heart of the nation! While you're in town for the convention, don’t miss out on everything Washington, DC has to offer—from world-class museums and monuments to buzzing neighborhoods and unforgettable dining. Visit DC’s official website to stay in the know about the latest events, attractions, and insider tips—Click here. And to make the most of your trip, grab your FREE Washington, DC map and visitor’s guide—Click here to start planning your adventure!
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